Data extraction

Extract text from emails

We obtain the readable text from your emails from PST and MBOX files, clean it from signatures and HTML noise, and prepare it for AI systems.

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📬 PST / MBOX 🔐 SHA-256 📄 .md ready for AI

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From PST/MBOX to .md

📥 Email received: 15/01/2024
📤 Sender: client@company.com
📝 Extracted and cleaned text
✓ No signatures · No duplicates

Extraction · Cleaning · SHA-256 · .md

Text extraction

From PST and MBOX files to the text your AI needs

Emails contain valuable information, but they are full of metadata, signatures, and noise. We extract the text that really matters for your AI systems.

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PST (Outlook)

We extract text from Microsoft Outlook PST files, including emails, attachments, and metadata.

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MBOX

We extract text from MBOX files (Thunderbird, Gmail Takeout, Apple Mail) with all messages.

Key

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Clean text

We remove signatures, HTML noise, and metadata to keep only the useful content.

What we extract

We extract text from all kinds of emails

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Company emails

We extract all the text from your organization's emails, including complete conversations.

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Attachments

We extract text from attachments (Word, Excel, PDF) included in emails.

Learn more →

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Metadata

We extract date, sender, recipients, and subject to better organize the information.

Our process

How we extract text from your emails

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Read

We read PST and MBOX files to access all emails and their metadata.

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Clean

We remove signatures, HTML noise, headers, and footers.

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Deduplicate

We apply SHA-256 to remove duplicate emails.

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Deliver

We deliver the extracted text in organized .md files.

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100% local processing — Your data never leaves your infrastructure or is exposed to external APIs.

Benefits

Why extract text from emails with AFR LOGIC

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All formats

We extract text from PST (Outlook) and MBOX (Thunderbird, Gmail).

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Noise-free

We remove signatures, HTML, and metadata that clutter your data.

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No duplicates

SHA-256 deduplication to remove repeated content.

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Ready for AI

Extracted and cleaned text for RAG, ChatGPT, and NotebookLM.

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Total privacy

100% local processing, no external APIs.

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Standard format

.md files ready for RAG, ChatGPT, and NotebookLM.

Explore our service ecosystem

Prepare data for RAG Convert to Markdown Organize company emails Prepare data for AI Prepare data for ChatGPT Knowledge base for AI SHA-256 Deduplication Prepare data for NotebookLM Clean signatures and HTML noise Convert PST or MBOX to Markdown Data consulting for SMEs

Applications

What is extracting text from emails used for?

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AI knowledge base

Turn years of emails into an AI knowledge base.

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AI assistants

Train assistants for ChatGPT or NotebookLM with text extracted from your emails.

Learn more →

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Data analysis

Analyze communication patterns, trends, and metrics from the extracted text.

Frequently asked questions

We answer your questions

What does it mean to extract text from emails?

Extracting text from emails means obtaining the readable content of emails from PST or MBOX files, removing metadata, signatures, and HTML noise to keep only the useful text that can be processed by AI systems.

What email formats can you extract?

We extract text from PST (Outlook) and MBOX (Thunderbird, Gmail Takeout, Apple Mail) files. We can also process emails from IMAP mailboxes if you provide access.

What does the cleaning process include during extraction?

During extraction, we automatically remove signatures, footers, headers, email threads (re: re:), HTML noise, and irrelevant metadata. We also apply SHA-256 deduplication to remove duplicate emails.

What format do you deliver the extracted text in?

We deliver the extracted text in Markdown (.md) format, the gold standard for RAG, ChatGPT, and NotebookLM. Each email is converted into a clean, organized .md file.

Learn more about Markdown →

Is it safe to extract text from my emails?

Yes. All processing is 100% local at our facilities in Bahía de Banderas, Nayarit, Mexico. Your data never leaves your infrastructure or is exposed to external APIs. We do not retain your data after delivery.

Start today

Ready to prepare your data for AI?

You have years of information accumulated in a department's mailbox, documents, and your website. We deliver everything clean, organized, and in .md. Your AI does the rest.

No impossible promises. Just well-done work. SHA-256 Deduplication · Private server processing · .md ready for RAG

Request Processing Service Data Consulting

📬 Do you have PST or MBOX? We convert to Markdown with signature cleaning, HTML noise removal, and SHA-256 deduplication.